Web conferencing tools are critical for facilitating remote meetings. By bringing remote teams together, online meeting tools help businesses save on travel expenses and time. They make internal conversations easy and quick. Desktop sharing and collaboration features further improve team productivity.

How Can Web Conferencing and Online Meeting Tools Benefit Your Business?

Using conferencing software solutions, you can give product demos to your customers. For example, realtors can host a virtual home showing for agents and customers, accompanied with live commentary. With innovations like this, you can boost sales tremendously.

Even after closing a sale, you can keep delighting customers by conducting product demos and troubleshooting sessions using web conferencing tools. This great customer retention strategy can earn you many repeat customers.

After careful evaluation, we’ve identified the 21 best web conferencing and online meeting tools that you should consider. Check them out.

Pro Tip: Check out the added features that each platform offers which can make the meetings more engaging online. Choose the best platform for your needs based on those parameters.

Disclosure: This content has a few affiliate links, which means if you click on them, I will get a commission (without any extra cost to you).

The Top 22 Web Conferencing and Online Meeting Tools

Here are some of the best web conferencing and online meeting tools:

#1: Zoho Meeting

Zoho Meeting is a robust web conferencing solution that lets you host online meetings and webinars right from your browser. Works seamlessly across devices like desktop (Windows, Mac, Linux), laptops, tablets, smartphones, iPads, etc.

You can host interactive video conferencing along with contextual screen sharing and also organize large webinar events and live stream them on social media.

Super admin can set advanced security settings and manage multiple users account. Integrations with different apps like CRMs, Project management tools, marketing automation tools, and event management tools make it easier for any team to organize and host calls with customers, prospects, and colleagues from other apps.

Zoho Meeting is suitable for businesses of all sizes like startups, SMBs, and large enterprises.

Key Features

  • Embed meetings and webinars on a website
  • Automated recordings and advanced preferences
  • Email customizations
  • Downloadable reports and analytics
  • Advanced attendee engagement during sessions
  • Screen sharing option is available even from mobile devices


  • No downloads for attendees
  • No time limit even in the free edition
  • Easy file sharing during meetings
  • Vast integrations with other apps


  • Attendee limit capped at 1,000 (coming up with 3000 soon)

Case Study

Companies like IIFL, TAFE, etc., are using Zoho Meeting's meeting capabilities for their internal discussions, external calls with clients and prospects to convert customers from their CRM. They also organize large events using the webinar capabilities of Zoho Meeting.


There is a free version of Zoho Meeting available. The Standard Edition starts at $1/month billed annually. The Webinar Standard Edition starts at $9/month per organizer billed annually.

Zoho Meeting

Image via Zoho Meeting

Pro Tip: You can have multiple co-organizers to manage attendee engagements with advanced Q&As when you expect more audience in your session.

#2: Livestorm

Livestorm is a video communication solution that lets you manage every part of your online event or meeting, right from your browser. It helps you automate your pre-event promotion process, engage your live audience, and provide you with detailed analytics to analyze later.

Livestorm can be used by teams of all sizes on any mobile, desktop, or tablet computer of their choice. It’s easily adaptable, ideal for meetings, sales, demos, webinars, conference calls, podcast interviews, or any online event.

Key Features

  • Browser-based tool
  • Automated recordings
  • Advanced analytics
  • Chat, poll, and question tabs
  • Screen sharing option available
  • Digital whiteboards


  • It’s easy to collaborate with teammates from the dashboard
  • You can stream from any tablet, mobile, or desktop
  • Modify pre-built landing pages with your own branding


  • Attendee limit capped at 1,000

Case Study 

Companies like Spendesk are using Livestorm’s webinar capabilities to convert customers, reduce churn, and host high-quality sales demos.


There is a free version of Livestorm available. The paid pricing begins at $39.00/month per host for Meet Premium, and $109/month per host for Webinar Premium.

Image via Livestorm

Pro Tip: You can leverage automated on-demand webinars to ensure that more people can see your webinars without time constraints.

#3: WebinarJam

WebinarJam is a software solution that lets you share a live stream of your events. From registration to replay, your audience can do it all on WebinarJam.

Wondering who WebinarJam is designed for?

From enterprises to solopreneurs, it’s a software program that can help everyone reach out to their target audience.

Whether you want to deliver PowerPoint presentations or share your screen with others, you can be assured that your audience sees you in high definition with WebinarJam.

Key Features

  • Live chat with moderation capabilities
  • Option to automatically record your events
  • Schedule sessions
  • Real-time polls
  • Landing page builder
  • SMS and email marketing


  • Options to add attendees on screen
  • No download required as it is a browser-based solution
  • Easy file-sharing options
  • One-click registration option
  • Works on all devices, including mobile phones, tablets, laptops, and desktops.


  • Live videos can sometimes have a few seconds lag
  • Few customization options for page templates


  • Basic Plan: $499 per year
  • Professional Plan: $699 per year
  • Enterprise Plan: $999 per year

You can get a 14-day trial for only $1. For the paid plans, you also get a 30-day money-back guarantee if you are not satisfied with their software program.

Pro Tip: If your webinar is not running smoothly, just use the Panic button. WebinarJam automatically boots up another live room and transfers everyone there.

WebinarJam Web Conferencing Tool
Image via WebinarJam

#4: ProfiConf

ProfiConf is the one-stop destination for all your video conferencing and meeting needs. It brings HD conferencing capabilities to your browser so that you can get started with your meetings in seconds.

Key Features

  • Cutting-edge security to keep data safe
  • Web-based solution without the need to download anything
  • Share screens, files, presentations, etc.
  • Ability to record the conference


  • No need to download anything
  • Easy to use for team meetings
  • Ability to share whiteboard


  • YouTube streaming isn’t possible
  • File hosting capacity for the free plan is 500MB


Free plan for meetings with up to 2 participants. Pro plan is priced at $12/month, and the Premium plan costs $25/month.

ProfiConf Web Conferencing ToolImage via ProfiConf

Pro Tip: You can assign roles to people in case the audience is large. This will help you manage the meeting better.

#5: GoToMeeting

GoToMeeting is a collaboration software that lets enterprises conduct super-effective online meetings and webinars. Using the commuter mode, you can host and attend meetings on the go. Voice commands via Siri give you additional flexibility.

GoToMeeting is cloud-enabled which means you don’t need to record meetings or take notes. It also generates chat backups and transcripts automatically.

Key Features

  • Screen sharing
  • Mobile conferencing
  • Meeting recording and transcription
  • Video and voice conferencing


  • Auto-connections from the mobile app
  • Ability to see presentations from your screen
  • User-friendly interface


  • Unable to have multiple meetings at simultaneously
  • Long learning curve

Case Study

Brands such as Gainsight are leveraging GoToMeeting’s conference capabilities for coordination and growing their businesses. Through its use, they’ve been able to grow customer relationships, build sales productivity, and boost employee morale.


You can get the Professional pack for $12 per month and the Business pack for $16, both to be paid annually.

GoToMeeting Web Conferencing ToolImage via GoToMeeting

Pro Tip: Use the Smart Meeting Assistant’s transcripts to share what was discussed in the meetings.

#6: Easymeeting

Easymeeting is one of the best web conferencing software solutions. It is completely aligned with user needs. Users get an Easynumber, which they can share on the tool’s global directory. Start or join a meeting by clicking the number. The tool works best on Windows and Mac devices.

Key Features

  • Free meeting room in the cloud
  • Access to Easymeeting directory
  • 24×7 live support
  • Available on Android and iOS


  • Easy to set up
  • Global video directory to help you search and get found too
  • Forward incoming calls to video conferencing system


  • Video quality in web browsers isn’t as good as the client

Case Study

Various educational institutions like Endicott College and the University of Tromso are using Easymeeting to reach out to multiple campuses and students.


Get the single-user license for $19 a month and a team license for $239 a month (includes 10 virtual meeting rooms).

Easymeeting Web Conferencing ToolImage via Easymeeting

Pro Tip: Leverage its global video directory to search for contacts who’re already using the tool.

#7: SuiteBox

SuiteBox is designed to bring customers to your doorstep virtually and optimize your sales workflow. This web conferencing software solution helps businesses reach their sales target efficiently.

Key Features

  • Validate digital signatures through VideoSignTM
  • Works on all browsers across all devices
  • Video recordings accompany all signatures


  • Bank-grade encryption
  • Works on all major browsers and devices
  • Ability to share documents


  • Can share only PDF documents

Case Study

Moonstone Compliance Pty Ltd uses SuiteBox to get their compliance reviews done digitally without the need to travel to different places for meetings.


Contact the sales team for prices and installation guidance.

Suitebox Online Meeting ToolsImage via SuiteBox

#8: Adobe Connect

Adobe Connect is one of the leading online meeting tools for its cool customization options and friendly interface. It lets you personalize your meeting rooms and add customizable pods for greater functionality.

To make your meeting sessions more immersive, Adobe Connect lets you add Q&A, polls, games, and simulations. It has editing and recording features, in-built storage space, robust data security, and VOIP integration.

Get Adobe Connect Meeting for $50 per month for hosting meetings with up to 25 participants. Adobe Connect Webinar is priced at $130 a month.

Adobe Web Conferencing ToolImage via Adobe

#9: Skype

Skype is arguably the most popular web conferencing tool. It is cross-device and easy to use. With Skype, you can hold one-to-one and group meets, complete with funky chat reactions and easy @mentions.

And guess what?

Skype’s advanced features include private chat, Skype web, Skype interview, live subtitles, and HD video calling. Its integration with Alexa and Xbox make it truly multi-functional. Make local and international conference calls at affordable rates or send SMS via the app.

Skype for Business is a free tool that can facilitate meetings with up to 250 participants. It is integrated with MS Office apps and accessible via iPhone, Android, and PC/Mac devices.

skype Online Meeting ToolsImage via Skype

#10: Google Hangouts Meet

Want to schedule meetings on the fly?

You can schedule meetings on the fly using Google Hangouts Meet. Its lightweight app version runs smoothly on iOS and Android devices. This end-to-end meeting solution is integrated with Google Calendar and Google Docs. Access all of Google’s apps from one window.

The Enterprise edition provides a dial-in option for participants on the move. Since Meet is integrated with Calendar, each participant gets meeting-related information (such as agenda) with the invite.

Contact Google’s sales team for G Suite subscription details.

Google Hangouts Meet Web Conferencing ToolImage via G Suite

#11: Zoom

Another great conferencing tool is Zoom Meetings and Chat. It supports HD audio and video calls and content sharing with up to 1000 meeting participants. Zoom is synced end to end with your calendar via Outlook, iCal, and Gmail.

Want to make a good impression in video meetings?

Use Zoom’s Touch Up My Appearance and Virtual Backgrounds features.

In addition, you can password protect and encrypt your chats, and no data is ever lost on Zoom. You can access even 10-year-old archives and retrieve content.

Zoom’s basic plan is free for holding meetings with up to 100 people, limited to 40 minutes. Its pro plan costs $14.99 per host, to be paid monthly.

Zoom Online Meeting ToolsImage via Zoom

#12: join.me

join.me is a widely-used web conferencing tool that we love for its video bubbles and audio clarity. In its PRO and BUSINESS subscriptions, you can get toll-free numbers and local calling numbers in 50+ countries.

join.me’s virtual whiteboard for iPad and iPhone allows free brainstorming during presentations. Swap roles during a meeting smoothly and broadcast a session to hundreds of participants simultaneously.

join.me’s LITE, PRO, and BUSINESS plans are priced at $10, $20, and $30 per month, respectively.

join.me Web Conferencing ToolImage via join.me

#13: BlueJeans

Meeting tools just got “smarter.” BlueJeans has built-in analytics to identify critical discussion points and auto-assign action items to participants. Efficient follow-through improves a meeting’s effectiveness.

You can integrate the tool into your favorite hangout zones including Slack and Skype for Business. Don’t want to load your mobile device with another app? Access BlueJeans directly from any browser on your PC.

Get a single-user license for $12.49 per month, limited to 50 participants per meeting. You even get a 25% discount if you pay upfront for a year.

Blue Jeans Web Conferencing ToolImage via BlueJeans

#14: BigBlueButton

BigBlueButton is a web conferencing tool designed to facilitate e-learning. If you’re an educator looking to deliver lessons to your remote students, you will love the whiteboarding and recording features of this software solution.

Schools can use BigBlueButton plugins in their LMS for seamless switching between e-learning courses and meeting mode. This fully-loaded tool is free.

BigBlueButton Web Conferencing ToolImage via BigBlueButton

#15: UberConference

UberConference simplifies conference calling. The dashboard has one-click tools that let you start, join, and manage meetings efficiently. The app version is lightweight but feature-packed. You can use it on iPhones and Androids.

UberConference has Salesforce integration to give you real-time analytics for webinars and webcasts. You get a range of local dial-in numbers in the US or Canada to place your meeting calls. Its standout features include free call recording and free incoming international calls.

For holding meetings with up to 10 participants, UberConference is free, but requires a PIN for each user. For 11-100 attendees, a subscription costs $15 per month.

UberConference Online Meeting ToolsImage via UberConference

#16: Intermedia Unite

This online meeting tool gives you a seamless communication experience by combining instant messaging, audio/video conferencing, file and screen sharing, and document management.

Create a channel between your corporate PABX and mobile devices so that participants can join meetings from anywhere at any time. Brand your meetings with your logo. Pass meeting control to attendees. Assign and de-assign meeting roles. Auto-send meeting notes for a recap. Do this and more using this smart web conferencing tool.

Get in touch with the sales team for prices.

Intermedia Web Conferencing ToolImage via Intermedia

#17: Mikogo

Mikogo is best-known for its free screen sharing feature. It has a multi-user whiteboard and annotation tool for participants to graphically display their ideas.

Its remote control lets a user pass the keyboard and mouse control to other participants. Use the Application Selection tool to remove distractions from the screen and let your presentation take center-stage.

Mikogo’s single-user license is priced at $14 per month, to be used only for 1:1 meetings. For meetings with up to 25 people, you’ll have to pay $16 monthly.

Mikogo Online Meeting ToolsImage via Mikogo

#18: Vast Conference

Want to touch base with your remote team members or global customers? Wish to make a great first impression in a virtual interview? Vast Conference is your answer.

Schedule meetings on the fly using the handy mobile app. Personalize meeting rooms with branded layout elements. Share screens and content in a jiffy. Add members to a meeting, change their roles and access permissions during the call, and manage your entire account from one interface.

The Essentials, Standard, and Professional plans (for 10, 100, and 250 attendees) cost $11.99, $15.99, and $31.99 per month, respectively.

Vast Conference Online Meeting ToolsImage via Vast Conference

#19: MegaMeeting

This HIPAA-compliant tool is great for hosting video conferences and webinars. It manages all your meeting requirements, right from sending invites to sharing transcripts with the attendees. Ensure a full turn-out with the auto-send meeting reminders feature.

Securely stream your webinars using WebRTC. Get a superb user experience with MegaMeeting’s uninterrupted exchange of data, voice, and video content.

The Starter edition costs $19 per month if you pay annually, and $29 if you pay monthly.

MegaMeeting Online Meeting ToolsImage via MegaMeeting

#20: Cisco Webex

Cisco Webex is another popular web conferencing tool. Get complete background information about each participant, such as their company and position, before you start a meeting. You can connect up to 100,000 people with the webcasting feature. A single Cisco webinar can accommodate up to 3,000 people.

The tool’s automated grading system and breakout rooms help in conducting effective teaching and learning sessions.

Contact Cisco’s sales team for pricing information.

Cisco Webex Web Conferencing ToolImage via Cisco Webex

#21: Unified Meeting

Unified Meeting is a proprietary tool developed by DMS for web conferencing and audio/video meetings. DMS has strategically tied up with Microsoft and Cisco to give users other meeting solutions such as Microsoft Office Live.

Unified Meeting syncs automatically with your Outlook calendar and instant messaging apps. Users can schedule, join, and manage online meetings by clicking the meeting link in their invite. Standout features of the tool include custom hold, dial-in numbers, and smart reporting.

Get all DMS tools bundled as a service with your Microsoft Office and Webex subscription.

Unified Meeting Online Meeting ToolsImage via dmsgs.com

#22: ezTalks

eZtalks stands out for its flexible engagement plans. After the free registration, users can host unlimited 1:1 meetings and up to 100 group meetings. For 100% uptime during meetings, the tool lets you switch to dial-in mode. No more dropped calls due to power or internet outage!

Another great feature is cyclical meetings. You get a single meeting ID that you can reuse in daily or weekly team meets. You get auto-generated meeting transcripts which you can share with attendees or keep for your records.

Starting price is $10 per month, inclusive of Mp4 cloud recording and 2GB cloud storage.

ezTalks Web Conferencing ToolImage via ezTalks

Pro Tip: If you need a tool to close deals faster online, choose to go with SuiteBox.

#23: WebRoom

WebRoom is a free web conferencing tool for conducting online teaching sessions and meetings. All you need to do is register using your Google account and create a meeting room. Paste the meeting link in your shared Google docs, slides, and sheets. Start the meeting and people can join in by clicking the link.

Use its Workspace feature to upload media files that can people can download and share during meetings. Independent screens let each participant scroll through shared content at their own pace. Interactive whiteboard and LMS plugins improve content delivery tremendously.

WebRoom Online Meeting ToolsImage via WebRoom

Bonus Tool #1: Unlimited Conferencing

As the name implies, Unlimited Conferencing gives you unlimited minutes for your meetings in all its plans. You also get local and international dial-in numbers in most countries.

The tool suppresses distracting background noise for better audio quality. Record meeting greetings using one of their professional voice artists. You can even get the platform’s transcription service for a nominal fee.

Get the license for $9.95 and $14.95 a month for up to five and 10 attendees, respectively.

Unlimited Conferencing Online Meeting ToolsImage via Unlimited Conferencing

Pro Tip: You can assign roles to people in case the audience is large. This will help you manage the meeting better.


Q1 .What is the best free online meeting platform?

A. Skype is the most popular and one of the best free online meeting platforms. Using Skype for Business, you can conduct an online meeting for as many as 250 participants.

Zoom is another great online meeting platform that offers a free plan with limited features. Using that, you can host a meeting with as many as 100 participants for up to 40 minutes.

Q2. How do I create a free meeting online?

A. You can use one of the top online meeting platforms like Skype or Zoom to host free meetings with many participants. Most paid tools also offer free trials or basic free plans that you can try for creating free meetings.

Q3. What is the best video conferencing solution?

A. There are numerous free and paid video conferencing solutions available in the market. Here is our list of the top ten video conferencing solutions:

  • Livestorm
  • WebinarJam
  • ProfiConf
  • GoToMeeting
  • Easymeeting
  • SuiteBox
  • Adobe Connect
  • Skype
  • Google Hangouts Meet
  • Zoom

Q4. What is a good cloud-based web conference tool?

A. GoToMeeting and Easymeeting are two good cloud-enabled web conferencing solutions that you can try.

Q5. Why is Zoom so popular?

A. The main reason why Zoom is so popular is that it offers a free plan that allows you to host meetings with up to 100 people for 40 minutes. It is one of the best web conferencing solutions that you can not only try but continue using for free for as long as you want.

Q6. Is GoToMeeting free?

A. No, it is a paid web conferencing solution that offers different plans based on your requirements. However, you can try the tool for free using their 14-day free trial option.

Q7. What is the best free meeting app?

A. Skype and Zoom (free plan) are considered to be the two best meeting apps that are available for free. The mobile apps for both these are available in the Google Play Store as well as the Apple App Store.

Q8. Is Zoom only free for 40 minutes?

A. Actually, Zoom is free forever, as long as you are ok with the limited features. So, if you want to host meetings of less than 100 people for 40 minutes at a time, then you can keep using Zoom for free. Many people break their meetings into 40-minute slots to keep using the tool for free.

Q9. Does Google have a video conferencing app?

A. Yes, Google Meet is a video conferencing app that offers both free and paid plans. Using the free plan, you can conduct meetings of up to 100 participants for up to 60 minutes at a time. If you have more requirements, you can opt for their paid plans meant for businesses and enterprises.

Ready to Get Started?

That’s our roundup of the best conferencing and online meeting tools. All of them come with free trial periods and affordable subscription plans. Use them to stay connected, improve productivity, and boost your brand image.

Don’t forget to share your feedback in the comments below.

Disclosure: This content has a few affiliate links, which means if you click on them, I will get a commission (without any extra cost to you).