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Web conferencing tools are critical for facilitating remote meetings. By bringing remote teams together, online meeting tools help businesses save on travel expenses and time. They make internal conversations easy and quick. Desktop sharing and collaboration features further improve team productivity.
How Can Web Conferencing and Online Meeting Tools Benefit Your Business?
Using conferencing software solutions, you can give product demos to your customers. For example, realtors can host a virtual home showing for agents and customers, accompanied with live commentary. With innovations like this, you can boost sales tremendously.
Even after closing a sale, you can keep delighting customers by conducting product demos and troubleshooting sessions using web conferencing tools. This great customer retention strategy can earn you many repeat customers.
After careful evaluation, we’ve identified the 21 best web conferencing and online meeting tools that you should consider. Check them out.
Pro Tip: Check out the added features that each platform offers which can make the meetings more engaging online. Choose the best platform for your needs based on those parameters.
The Top 22 Web Conferencing and Online Meeting Tools
Here are some of the best web conferencing and online meeting tools:
Web Conferencing Tool #1: ProfiConf
ProfiConf is the one-stop destination for all your video conferencing and meeting needs. It brings HD conferencing capabilities to your browser so that you can get started with your meetings in seconds.
- Cutting-edge security to keep data safe
- Web-based solution without the need to download anything
- Share screens, files, presentations, etc.
- Ability to record the conference
- No need to download anything
- Easy to use for team meetings
- Ability to share whiteboard
- YouTube streaming isn’t possible
- File hosting capacity for the free plan is 500MB
Free plan for meetings with up to 2 participants. Pro plan is priced at $12/month, and the Premium plan costs $25/month.
Pro Tip: You can assign roles to people in case the audience is large. This will help you manage the meeting better.
Web Conferencing Tool #2: GoToMeeting
GoToMeeting is a collaboration software that lets enterprises conduct super-effective online meetings and webinars. Using the commuter mode, you can host and attend meetings on the go. Voice commands via Siri give you additional flexibility.
GoToMeeting is cloud-enabled which means you don’t need to record meetings or take notes. It also generates chat backups and transcripts automatically.
- Screen sharing
- Mobile conferencing
- Meeting recording and transcription
- Video and voice conferencing
- Auto-connections from the mobile app
- Ability to see presentations from your screen
- User-friendly interface
- Unable to have multiple meetings at simultaneously
- Long learning curve
Brands such as Gainsight are leveraging GoToMeeting’s conference capabilities for coordination and growing their businesses. Through its use, they’ve been able to grow customer relationships, build sales productivity, and boost employee morale.
You can get the Professional pack for $12 per month and the Business pack for $16, both to be paid annually.
Pro Tip: Use the Smart Meeting Assistant’s transcripts to share what was discussed in the meetings.
Web Conferencing Tool #3: Easymeeting
Easymeeting is a web conferencing tool that is completely aligned to user needs. Users get an Easynumber, which they can share on the tool’s global directory. Start or join a meeting by clicking the number. The tool works best on Windows and Mac devices.
- Free meeting room in the cloud
- Access to Easymeeting directory
- 24×7 live support
- Available on Android and iOS
- Easy to set up
- Global video directory to help you search and get found too
- Forward incoming calls to video conferencing system
- Video quality in web browsers isn’t as good as the client
Various educational institutions like Endicott College and the University of Tromso are using Easymeeting to reach out to multiple campuses and students.
Get the single-user license for $19 a month and a team license for $239 a month (includes 10 virtual meeting rooms).
Pro Tip: Leverage its global video directory to search for contacts who’re already using the tool.
Web Conferencing Tool #4: SuiteBox
SuiteBox is designed to bring customers to your doorstep virtually and optimize your sales workflow. This web conferencing software solution helps businesses reach their sales target efficiently.
- Validate digital signatures through VideoSignTM
- Works on all browsers across all devices
- Video recordings accompany all signatures
- Bank-grade encryption
- Works on all major browsers and devices
- Ability to share documents
- Can share only PDF documents
Moonstone Compliance Pty Ltd uses SuiteBox to get their compliance reviews done digitally without the need to travel to different places for meetings.
Contact the sales team for prices and installation guidance.
Web Conferencing Tool #5: Adobe Connect
Adobe Connect is one of the leading online meeting tools for its cool customization options and friendly interface. It lets you personalize your meeting rooms and add customizable pods for greater functionality.
To make your meeting sessions more immersive, Adobe Connect lets you add Q&A, polls, games, and simulations. It has editing and recording features, in-built storage space, robust data security, and VOIP integration.
Get Adobe Connect Meeting for $50 per month for hosting meetings with up to 25 participants. Adobe Connect Webinar is priced at $130 a month.
Web Conferencing Tool #6: Skype
Skype is arguably the most popular web conferencing tool. It is cross-device and easy to use. With Skype, you can hold one-to-one and group meets, complete with funky chat reactions and easy @mentions.
And guess what?
Skype’s advanced features include private chat, Skype web, Skype interview, live subtitles, and HD video calling. Its integration with Alexa and Xbox make it truly multi-functional. Make local and international conference calls at affordable rates or send SMS via the app.
Skype for Business is a free tool that can facilitate meetings with up to 250 participants. It is integrated with MS Office apps and accessible via iPhone, Android, and PC/Mac devices.
Web Conferencing Tool #7: Google Hangouts Meet
Want to schedule meetings on the fly?
You can schedule meetings on the fly using Google Hangouts Meet. Its lightweight app version runs smoothly on iOS and Android devices.This end-to-end meeting solution is integrated with Google Calendar and Google Docs. Access all of Google’s apps from one window.
The Enterprise edition provides a dial-in option for participants on the move. Since Meet is integrated with Calendar, each participant gets meeting-related information (such as agenda) with the invite.
Contact Google’s sales team for G Suite subscription details.
Web Conferencing Tool #8: Zoom
Another great web conferencing tool is Zoom Meetings and Chat. It supports HD audio and video calls and content sharing with up to 1000 meeting participants. Zoom is synced end to end with your calendar via Outlook, iCal, and Gmail.
Want to make a good impression in video meetings?
Use Zoom’s Touch Up My Appearance and Virtual Backgrounds features.
In addition, you can password protect and encrypt your chats, and no data is ever lost on Zoom. You can access even 10-year-old archives and retrieve content.
Zoom’s basic plan is free for holding meetings with up to 100 people, limited to 40 minutes. Its pro plan costs $14.99 per host, to be paid monthly.
Web Conferencing Tool #9: join.me
join.me is a widely-used web conferencing tool that we love for its video bubbles and audio clarity. In its PRO and BUSINESS subscriptions, you can get toll-free numbers and local calling numbers in 50+ countries.
join.me’s virtual whiteboard for iPad and iPhone allows free brainstorming during presentations. Swap roles during a meeting smoothly and broadcast a session to hundreds of participants simultaneously.
join.me’s LITE, PRO, and BUSINESS plans are priced at $10, $20, and $30 per month, respectively.
Web Conferencing Tool #10: ReadyTalk
You can use ReadyTalk to accomplish more during online meetings. Its one-click recording lets participants recap sessions without downloading. Scheduling and joining meetings is painless and quick.
You can host audio and video meetings with up to 125 attendees through your desktops or mobile devices. Customize participant profiles and assign roles for efficient meeting management. Make international audio calls via app or VOIP at additional charges.
ReadyTalk’s Standard and Premium subscription cost $12 and $24 per month, respectively, if paid on an annual basis.
Web Conferencing Tool #11: BlueJeans
Meeting tools just got “smarter.” BlueJeans has built-in analytics to identify critical discussion points and auto-assign action items to participants. Efficient follow-through improves a meeting’s effectiveness.
You can integrate the tool into your favorite hangout zones including Slack and Skype for Business. Don’t want to load your mobile device with another app? Access BlueJeans directly from any browser on your PC.
Get a single-user license for $12.49 per month, limited to 50 participants per meeting. You even get a 25% discount if you pay upfront for a year.
Web Conferencing Tool #12: BigBlueButton
BigBlueButton is a web conferencing tool designed to facilitate e-learning. If you’re an educator looking to deliver lessons to your remote students, you will love the whiteboarding and recording features of this software solution.
Schools can use BigBlueButton plugins in their LMS for seamless switching between e-learning courses and meeting mode. This fully-loaded tool is free.
Web Conferencing Tool #13: UberConference
UberConference simplifies conference calling. The dashboard has one-click tools that let you start, join, and manage meetings efficiently. The app version is light-weight but feature-packed. You can use it on iPhones and Androids.
UberConference has Salesforce integration to give you real-time analytics for webinars and webcasts. You get a range of local dial-in numbers in the US or Canada to place your meeting calls. Its standout features include free call recording and free incoming international calls.
For holding meetings with up to 10 participants, UberConference is free, but requires a PIN for each user. For 11-100 attendees, a subscription costs $15 per month.
Web Conferencing Tool #14: Intermedia Unite
This online meeting tool gives you a seamless communication experience by combining instant messaging, audio/video conferencing, file and screen sharing, and document management.
Create a channel between your corporate PABX and mobile devices so that participants can join meetings from anywhere at anytime. Brand your meetings with your logo. Pass meeting control to attendees. Assign and deassign meeting roles. Auto-send meeting notes for recap. Do this and more using this smart web conferencing tool.
Get in touch with the sales team for prices.
Web Conferencing Tool #15: Mikogo
Mikogo is best-known for its free screen sharing feature. It has a multi-user whiteboard and annotation tool for participants to graphically display their ideas.
Its remote control lets a user pass the keyboard and mouse control to other participants. Use the Application Selection tool to remove distractions from the screen and let your presentation take center-stage.
Mikogo’s single-user license is priced at $14 per month, to be used only for 1:1 meetings. For meetings with up to 25 people, you’ll have to pay $16 monthly.
Web Conferencing Tool #16: Vast Conference
Want to touch base with your remote team members or global customers? Wish to make a great first impression in a virtual interview? Vast Conference is your answer.
Schedule meetings on the fly using the handy mobile app. Personalize meeting rooms with branded layout elements. Share screens and content in a jiffy. Add members to a meeting, change their roles and access permissions during the call, and manage your entire account from one interface.
The Essentials, Standard, and Professional plans (for 10, 100, and 250 attendees) cost $11.99, $15.99, and $31.99 per month, respectively.
Web Conferencing Tool #17: MegaMeeting
This HIPAA-compliant tool is great for hosting video conferences and webinars. It manages all your meeting requirements, right from sending invites to sharing transcripts with the attendees. Ensure a full turn-out with the auto-send meeting reminders feature.
Securely stream your webinars using WebRTC. Get a superb user experience with MegaMeeting’s uninterrupted exchange of data, voice, and video content.
The Starter edition costs $19 per month if you pay annually, and $29 if you pay monthly.
Web Conferencing Tool #18: Cisco Webex
Cisco Webex is another popular web conferencing tool. Get complete background information about each participant, such as their company and position, before you start a meeting. You can connect up to 100,000 people with the webcasting feature. A single Cisco webinar can accommodate up to 3,000 people.
The tool’s automated grading system and breakout rooms help in conducting effective teaching and learning sessions.
Contact Cisco’s sales team for pricing information.
Web Conferencing Tool #19: Unified Meeting
Unified Meeting is a proprietary tool developed by DMS for web conferencing and audio/video meetings. DMS has strategically tied up with Microsoft and Cisco to give users other meeting solutions such as Microsoft Office Live.
Unified Meeting syncs automatically with your Outlook calendar and instant messaging apps. Users can schedule, join, and manage online meetings by clicking the meeting link in their invite. Standout features of the tool include custom hold, dial-in numbers, and smart reporting.
Get all DMS tools bundled as a service with your Microsoft Office and Webex subscription.
Web Conferencing Tool #20: ezTalks
eZtalks stands out for its flexible engagement plans. After the free registration, users can host unlimited 1:1 meetings and up to 100 group meetings. For 100% uptime during meetings, the tool lets you switch to dial-in mode. No more dropped calls due to power or internet outage!
Another great feature is cyclical meetings. You get a single meeting ID that you can reuse in daily or weekly team meets. You get auto-generated meeting transcripts which you can share with attendees or keep for your records.
Starting price is $10 per month, inclusive of Mp4 cloud recording and 2GB cloud storage.
Pro Tip: If you need a tool to close deals faster online, choose to go with SuiteBox.
Web Conferencing Tool #21: WebRoom
WebRoom is a free web conferencing tool for conducting online teaching sessions and meetings. All you need to do is register using your Google account and create a meeting room. Paste the meeting link in your shared Google docs, slides, and sheets. Start the meeting and people can join in by clicking the link.
Use its Workspace feature to upload media files that can people can download and share during meetings. Independent screens let each participant scroll through shared content at their own pace. Interactive whiteboard and LMS plugins improve content delivery tremendously.
Web Conferencing Tool #22: Unlimited Conferencing
As the name implies, Unlimited Conferencing gives you unlimited minutes for your meetings in all its plans. You also get local and international dial-in numbers in most countries.
The tool suppresses distracting background noise for better audio quality. Record meeting greetings using one of their professional voice artists.You can even get the platform’s transcription service for a nominal fee.
Get the license for $9.95 and $14.95 a month for up to five and 10 attendees, respectively.
Pro Tip: You can assign roles to people in case the audience is large. This will help you manage the meeting better.
Ready to Get Started?
That’s our roundup of the best web conferencing and online meeting tools. All of them come with free trial periods and affordable subscription plans. Use them to stay connected, improve productivity, and boost your brand image.
Don’t forget to share your feedback in the comments below.