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Do your customers leave after purchasing your products just once? It’s every business owner’s nightmare. It’s a clear indicator that you may need to improve your customer service.

80% of respondents said they stopped going back to a company after they had a poor customer experience. Your customers can easily switch to another brand if they are not satisfied with your customer service.

We live in a world that is fiercely competitive. If you want to have skin in the game, you need to think beyond just acquiring customers. You need to think about how to retain your customers and build customer loyalty. For this, it’s important for you to improve your customer service.

Tips to Improve Customer Service

Today, many consumers are not just looking to buy a specific product or service. Instead, they base their purchase decisions on the overall shopping experience. Let’s take a look at how you can bring them closer to the end of the sales funnel by improving your customer service.

1. Always Ask for Feedback

The best way to understand your customers’ needs is to ask them. Encourage your customers to share their experiences and pain points. The good, the bad, and the ugly — take it all in gracefully.

Through this exercise, you’ll get insights into your customers’ shopping journeys. This will help you understand which areas of customer service you need to improve upon.

When you ask for their opinions, your customers will feel more valued. This strategy can help you establish trust in your brand.

Proforma Graphic Services Improve Customer Service

Image via Proforma Graphic Services

To get feedback, you could send out survey forms via email. Alternatively, you could also conduct polls or ask for ratings on social media channels in the “Review” sections.

Also, make sure you have filled out your contact details on your site. If someone wants to send feedback directly, they should be able to find a means of sending the message.

Once you have collected feedback, it’s important that you do something about it. Collecting feedback is useless unless you act upon it.
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It’s a good idea to acknowledge the feedback you receive. If it’s positive, all you need to do is thank them. On the other hand, if it’s negative, tell them how you can resolve their issue.

2. Hire the Right People

Even with the emergence of chatbots and AI, you can’t underestimate the importance of skilled professionals. The best way to improve your customer service is to hire people who have the right skills.

While hiring staff, keep in mind that customer service representatives have to deal with different kinds of people daily. Not everyone is going to be in a good mood. So, you need someone who can be patient and deal with a difficult situation professionally.

Good communication skills are also a prerequisite for customer service representatives. They need to be able to convey their message in a confident manner. In addition to this, they should also be good listeners.

Ultimately, customer service is about people and conversations.

Once you’ve found the right people, train them and familiarize them with each feature of the product or service that you’re offering. You don’t want them to get confused when a customer asks them for details about your product.

3. Be Approachable on Multiple Channels

For a long time, customer service was all about representatives sitting in a call center answering calls all day. That’s long gone now. While the traditional model is still in use, customer service has spread across various channels.

Live Chat, tweets, emails, and discussion forums are some of the modern mediums that you should be using for customer service. After all, we live in the digital age.

A study by Microsoft revealed that more than half of consumers prefer an online mode of customer support interaction. The respondents who agreed included not just millennials, but also people above the age of 55.

Social media is a great channel to improve your customer service. It’s instantaneous and location-independent.

You could be sitting in New York solving queries of a customer in California within the same minute that they post the complaint. If you want to stay ahead of your competitors, you need to leverage social media for customer service.

To provide efficient customer service, Amazon created an exclusive account on Twitter, @AmazonHelp. It’s a space that’s dedicated to resolving customers’ queries.

AmazonHelp twitter Improve Customer Service

Image via Twitter

The best thing about social media is that it also acts as social proof. When you solve people’s issues on social media, it’s visible for everyone to see. This means you can earn some extra brownie points and polish your brand’s reputation by providing exceptional customer service.

4. Send Personalized Messages

Personalized customer support can show your customers that you really care about them. It also increases your chances of making the customer more loyal to your brand.

When it comes to improving customer service, the devil is in the small details. Simple gestures like remembering your customers’ names can make all the difference.

Research showed that when a person hears their own name, brain activation occurs. It’s for the same reason that Starbucks puts emphasis on the name of each customer. It’s a subtle way to get them to like you.

Additionally, you could also send out birthday cards and gifts. It puts the spotlight on them and makes them feel special. And that is exactly what you need. Happy customers equal improved customer experience.

Online clothing retailer, Zappos, goes above and beyond to “wow” their customers. Take a cue from how their customer service representatives strike a bond with their customers.

Zappos gives them the freedom to hand out gifts and vouchers based on the situation of their customers.

Zappos youtube Improve Customer Service

Image via YouTube

Rolando, a Zappos “genie,” received a call from a woman named Sharon who was soon going on a trip to Hawaii.

Along with other representatives, Rolando took the customer service right to her door. They gave her a gift that she could take with her to Hawaii. Needless to say, it blew her away.

5. Reward Your Customers

Improving customer service and building loyalty go hand in hand. Happy customers are much more likely to return for repeat purchases.

Customers love discounts, rewards, and incentives. So, it’s a perfect way of ensuring you’re retaining a customer while keeping them happy.

Sephora’s customer loyalty program encourages their customers to buy more products. For each dollar that they spend, they earn one point. You can later use these points to get rewards from Sephora’s online store.

Sephora website Improve Customer Service

Image via Sephora


You know that customers are essential to the success of your business. To stay at the top of your game, you need to make sure you provide a great shopping experience to them.

You can improve your customer service with the points mentioned above. They can help you acquire new customers as well as retain your existing ones.

Did we miss any tips to improve customer service? Please share your views in the comments section below.
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